The jobs of the future for 2025 will be fully remote across most major industries as more companies are seeing the benefits of remote work.
There is no doubt that there are many advantages to integrating remote working into your business.
One such being that it is more cost-effective in terms of various on-site expenses your business may encounter.
👉🏼 It can also lead to a general boost in the productivity of your employees.
However, deciding to take your office activities entirely online is only the first step. You need to have the necessary tools to ensure your remote team can maintain their productivity, juggle conference calls, and more.
We’ll explore some of the best online tools to help you manage your team’s productivity and get the best results from remote work. We’ll also share some insight into the features these tools have that promote productivity in a remote workplace.
But first, let us quickly examine some benefits of a remote work environment.
Important disclosure: we're proud affiliates of some tools mentioned in this guide. If you click an affiliate link and subsequently make a purchase, we will earn a small commission at no additional cost to you (you pay nothing extra). For more information, read our affiliate disclosure.
Some Proven Benefits Of Remote Work For Businesses 👩🏾💻
- It reduces business expenses
- It can lead to increased employee productivity
- It can improve employee satisfaction and retention
- It reduces a company’s carbon footprint
- It can help employees achieve a better work-life balance
That said, let us dive into the top digital tools that can aid your company’s remote productivity.
Top 19 Email Productivity Tools For Remote Teams
To help you understand and get the best results from the productivity tools on this list, we’ve divided them into five different categories:
Tools For Professionals 👨🏽💻
1. Mailbird
If you’re looking for an all-encompassing tool that can give you the best email management experience, Mailbird should be your go-to.
This email client allows you to manage all your email correspondence from one app — Mailbird integrates your contacts into one control hub, gives you dynamic control over other communication platforms, and more.
Here are some key features of this tool:
- Unified Inbox
- Customizable Layout
- App Integrations
- Snooze
- Speed Reader
- Multi-language Support
2. Microsoft Myanalytics
This platform helps employees how they spend their time at work so that they can become more productive.
Microsoft Myanalytics uses data insights to help you identify two primary factors that determine your productivity levels — how you spend your time at work and who you spend it with.
Not to mention it integrates with Microsoft teams which is listed as one of the best Slack alternatives.
This way, you can get an accurate summary of how you utilize your working hours and how you can optimize them.
Some key data points this tool shows are:
- The work hours you log in comparison to the goals you achieve
- Corroborators you stay in touch with and those you lose touch with
- Your meeting hours and your habits during such periods (Do you multitask?)
- Focus hours (Time spent undistracted)
- After hours (House you log after official closing hours)
3. Email Analytics
Email Analytics provides the perfect way for you to identify problems in your business’s email correspondence.
This tool collates data on how many emails you send and receive within a timeframe, your periods of highest and lowest email traffic, your mail response times, and more.
This way, you can determine areas where you need improvement and how to better manage them.
Here are some features of Email Analytics you should know:
- Email traffic by day of the week
- Email traffic by the hour of the day
- Email response time
- Top senders & recipients
- Team management
A quick small business tip when it comes to email is that mastering your team's email marketing and analytics can help to increase or improve your sales and marketing ROI.
4. Grammarly
Another tool for professionals that can boost the email productivity of your remote team is Grammarly.
It is essentially the key to better write ups, more fluent correspondence, and generally taking your writing from good to much better.
The tool provides suggestions on misspelled words, imperfect grammar, and punctuation mistakes, that help you improve your writing. Grammarly comes with the best premium features and top reviews compared to other tools in the market.
Top features on Grammarly include:
- Tone adjustment suggestions
- Fluency suggestions
- Formatting suggestions
- Plagiarism detector
👉🏼 Check out our list of Grammarly alternatives
5. Voila Norbert
Sales Tools 🤝
6. SendX
SendX is a powerful email marketing tool that helps build your email list and send campaigns while automating your marketing.
This tool offers a robust set of features to help marketers improve their email delivery and engagement.
SendX integrates via API to a list of valuable tools, including Amazon, CRM, and Zapier, to name a few.
Some of the most noteworthy features of SendX are:
- Forms and landing pages to help you grow your list.
- Organize your list based on attributes, contact behaviors, and custom properties.
- Automations allow you to add or remove tags and process inbound data.
- Drag and drop editor to build more attractive emails.
- A/B testing
7. Avoma
Avoma is a meeting intelligence software that helps you before, during, and after your meetings.
In terms of pre-meeting productivity — it helps you with the ability to create a meeting agenda template for the different kinds of meetings you might have.
And the appropriate template (such as sales discovery or customer check-in) gets assigned to your meetings based on your meeting subject/purpose of the conversation.
Avoma records, transcribes, summarizes all your meetings into one-pager notes to democratize customer intelligence across your organization.
- Meeting Management: prepare agenda, collaborate on note-taking, and sync notes to Calendar events
- Meeting Assistant: automatically record and transcribe meetings and get AI-generated summary notes
- Meeting Collaboration: search across transcripts, share key moments, and comment to collaborate faster
- Meeting Intelligence: learn topic trends, talk-patterns of top performers, and get coaching insights
8. Yesware
This is one of a few tried and true tools on the email sales engagement scene. Yesware allows you to get notifications when recipients of your emails open the mails themselves, click on the accompanying links or file attachments.
This way, you can know whether to invest in a warm lead or file a contact as a cold prospect.
In other words, Yesware helps you achieve a better focus of your time and resources when it comes to email marketing. Other features of the tool are:
- Email Tracking
- Meeting Scheduler
- Email Templates
- Reporting and Analytics
9. Gmelius
According to the designers of this tool, it is the first one to work seamlessly across various platforms and help simplify various tasks.
Gmelius essentially functions as a hybrid of a project management application, customer relationship management app, and email productivity tool.
With this app, you can convert emails into tasks, label those tasks specifically, and automatic prospect correspondence strategies.
Some other essential details of Gmelius include:
- Kanban Boards
- Workflow Automation
- Shared Gmail Labels
- Meeting Scheduler
10. Streak
Streak helps you manage everything that has to do with your workflow from your inbox.
This includes tasks ranging from sales to business development to project management, hiring, and more.
With Streak, you can always visualize your sales pipeline, see related information and automate manual tasks.
Some other features of Streak are:
- Convenient tracking of all email activities
- Easy import and export of information
- Customization of your workflow
11. Clearbit Connect
Another top tool that helps with email productivity for remote workers is Clearbit Connect.
With this tool, you can acquire any email address you want to on the internet in less than 5 seconds.
All you need is some information on the prospect such as their workplace or full name. Then, input this information into the app. It will crawl the web and find their email address, often instantly.
Some other interesting features of this tool:
- Intelligent Guessing
- Search Relevant Websites
- Use Google's Search Operators
12. Mailtrack
As the name implies, Mailtrack is a productivity-boosting software that allows you to keep track of your emails on Gmail.
After installing the app, it provides you with a UI that shows you when your sent emails are delivered, when the recipients open them, and how many times they open them.
👉🏼 We should also mention that Mailtrack is free to install!
Some other features of Mailtrack include:
- Daily Report
- Real-time email tracking
- Active email indicator
Tools Within Gmail 🅶
13. Calendar
If your business requires scheduling a lot of meetings frequently (both with clients and employees), we recommend creating your event schedules directly from your inbox.
This is where Gmail’s built-in Google Calendar comes into play. The Calendar tools help you convert emails into scheduled events as well as access your personal calendar — all from Gmail.
Here are some other features of the tool:
- The Schedule view
- Simplified appointment slots tool
- Year View
- Calendar Search
14. Tasks
Tasks is an excellent tool for creating and organizing your to-do lists. The best part? It also seamlessly integrates with Gmail and allows you to import reminders into the app.
With Tasks, you can also convert your emails into to-do items and check them off as soon as you achieve them. This allows you to attain a more efficient progress-monitoring system.
Other popular features you can find on Tasks are:
- Add reminder to Google Tasks
- Create multiple Google Tasks lists
- Add Tasks to Calendar
- Hide completed tasks
15. Drive
Drive is one of the world’s most popular cloud-based storage platforms and a surefire way to boost productivity and teamwork in a remote work environment.
With Drive as your central file management platform, it is super easy to organize, manage, share and attach files to your emails.
The tool is built into Gmail, which allows you to access your files as soon as you need them.
Here are some other features of Drive:
- Includes cloud-native collaboration apps
- Integrates with your existing tools
- Google AI and Search technology
Tools For Cleanup And Organization 🧹
16. Clean Email
This tool is a bulk email cleaner that helps you declutter your mailbox. Clean Email can help you clear out your overloaded mailbox and then put automated systems in place to keep it clean going forward.
You can also set your Clean Email to take automatic actions on selected incoming mails and even unsubscribe to unnecessary promotions.
Some other perks of Clean Email include:
- Quick Clean
- Smart Views
- Email Groups
- Filters and Sorting
17. Hiver
Another email productivity tool that helps different teams in your remote workplace collaborate seamlessly.
Hiver helps you create as well as manage email addresses for different workgroups, say support@yourdomain.com or info@yourdomain.com.
Once you create the addresses, you can then grant all members of the team access to a single inbox.
This way, you can prevent employees from miss mail correspondence or encountering redundant information.
Some other features of Hiver include:
- Access Control
- Email Delegation
- Collision Alerts
- Activity Timeline
Team Management Apps 👥
18. Asana
Asana is an excellent tool for project and task management. We should also mention that it integrates with Gmail.
Once you integrate the app, it can use information from emails you receive to create new tasks and keep tabs on how your team communicates on each project.
This is great if your team relies on visual communication to get things done.
Here are some other interesting features on Asana are:
- Work, project, and task management
- Views and reporting
- Mobile
- Integrations
19. Trello
Trello takes a different approach to project management.
It creates card-based graphic layouts alongside drag-and-drop mechanisms for your task reminders and management.
With its Gmail integration, you can easily import content from the email into your project management UI interface.
Other features of Trello include:
- Keyboard Shortcuts
- Advanced Checklists
- Butler Automations
Conclusion 💁🏾♀️
Whatever department you're managing, whether it’s marketing, business, or sales management, all these email productivity tools help you achieve the goals you want among your employees in the most convenient and stress-free way.
As you start with these tools, it may take a while to achieve high performance and optimum operations.
But, in the end, the results will be worth it!
Are you ready to take control of your email correspondence and master productivity in your workplace?
Decide which tools are most suitable for your business and start testing.